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Digital Documentation Accelerates Workflow

Analogue and hand-written records lead to inaccuracies and make the doctor’s daily routine more difficult

Digital dictation saves time and money
Digital dictation saves time and money

The expenditures of time and money associated with documentation are continually rising, especially for hospitals. It’s one of the main reasons why a growing number of doctors have begun to discover digital documentation solutions and speech-to-text solutions. The new solutions make documentation not only easier, but also more efficient and secure.

Incomplete or inaccurate documentation can make a doctor’s work more difficult. The results of a study by British firm Nuance Communications have confirmed this assumption. According to the findings, British doctors not only spend 50 percent of their working time on documentation processes, but also put in upwards of 70 minutes per day searching for information.

Digital dictation saves time and money

The survey also found that 58 percent of doctors take the view that their documentation would be more complete if they had more time for it. In addition, a senior doctor searching for patient-relevant information incurs around 20,000 pounds in costs per year. Switching to digital dictation plus speech recognition can produce noticeable improvements. “Every document arrives automatically where it belongs and is immediately processed to the required information file,” said Chris Baugh of the Olympus Solutions Team. “Speech recognition software converts the spoken word directly into a text document. This enables hospitals to further optimise their documentation work?ow and reduce the effort doctors need to spend on administrative tasks.”

Greater efficiency with Olympus SDS

Olympus digital dictation hardware
Olympus digital dictation hardware

How effective is the communication between the doctor and secretarial pool regulated for example? Is there idle time and delays? And how are errors due to misunderstandings avoided? Olympus has been dealing with these questions for years, developing its solutions in the field of Speech Documentation Solutions (SDS) in close consultation with doctors, IT managers, and resource managers, and continually adapting to the changing needs in the medical sector.

Centralised control ideal

SDS encompasses speech-to-text solutions with professional digital dictation hardware, as well as software and services. The modular solutions can be linked via interface to an existing hospital information system. ODMS (“Olympus Dictation Management System”) – a powerful and user-friendly centralised control system for dictation management – seamlessly integrates dictation into the hospital’s overall documentation work?ow. “Every dictation arrives automatically where it belongs and is immediately processed for the required document”, said Baugh. It pays off: it takes the strain off doctors, who can use the extra time for patient consultations.

To learn more about Olympus SDS, go to:


Olympus develops and markets intelligent, complete speech documentation solutions, SDS for short.

With more than 45 years’ experience, Olympus offers intuitive hardware, workflow-supporting software, and tailored service, for efficient, future-proof Speech-to-Text solutions. The high-tech products for mobile and stationary dictation, as well as for transcription, are the key to professional, secure, and profitable work in all industries. With its comprehensive approach, Olympus is helping to considerably simplify the everyday work routine.

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